Administrative Assistant, full time temporary

US-CA-Thousand Oaks
2 months ago
Req #
# Positions
Information Technology (US) - Project Management


SAGE Publishing, a leading global academic and educational publishing company, requires an Administrative Assistant,Temporary to provide administrative support to the IT department and project over-sight for the US and Global based projects within an in-house IT department. This position is responsible for coordinating operations for IT projects and initiatives as defined by managers and stakeholders. 

Essential Job Functions & Responsibilities


Job Functions:

  • Coordinate activities, resources, technology and information for IT Operations initiatives including upgrades, system enhancements/patches, software/hardware retirement
  • Prepare project proposals timeframes, schedules for IT Ops initiatives and monitor and track project’s progress and handle issues that arise
  • Act as the point of contact and communicate initiative status adequately to all participants
  • Create and maintain comprehensive, project documentation, plans and communication reports as required
  • Assist in prioritizing workloads and resources; develop timelines, priorities, schedules and resource plans to prevent bottlenecks
  • Develop reports and dashboards in JIRA/Confluence to manage IT Ops workload
  • Work with App Dev and Pub Tech teams to align IT Operations projects with other technology initiatives
  • Monitors Project progress and accuracy during the project Development Life-cycle.
  • Assists project and program managers with meeting and documentation preparation.
  • Tracks status of task completion for small projects
  • Identifies, monitors and manages project level Issues and Risks.
  • Assist with project implementation.

Qualifications & Education

  • 2+ years of project coordination experience in IT preferred 
  • Proven experience leading projects across departments.
  • Experience with JIRA and Confluence a plus.
  • Experience with project management with a mid-sized global company.
  • Proficiency with Microsoft Outlook.
  • Expert level of competence with MS Project, MS Visio, MS Word, Excel, and PowerPoint.
  • Knowledge of standard project management concepts and online tools.

Language - Reasoning - Analytical - & Mathematical Skills

• Excellent written communications skills
• Excellent organizational skills
• Able to work on multiple projects simultaneously
• Able to prepare and maintain clear and accurate documentation to assist a Project
• Highly organized, detail orientated
• A rounded individual with an inquisitive, but pragmatic approach
• Open and honest collaborative communication style
• Able to communicate effectively with technical and non-technical audiences.
• Much of the information available to all members of the IT department is absolutely confidential and that confidentiality must be maintained rigorously.


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