Administrative Assistant I

US-CA-Thousand Oaks | US-CA-Thousand Oaks
3 months ago(10/11/2017 5:12 PM)
Req #
# Positions
Experience (Years)
Marketing (US) - College Marketing


Provide administrative support for 3 Marketing Directors and related support as directed for their teams. Work collaboratively with other administrative assistants within the Global Marketing Department as well as across SAGE Publishing when needed.  

Essential Job Functions & Responsibilities

The job functions include, but are not limited to, the following:

  •  Provide administrative and confidential support for the Directors of Marketing, including general administration, project management, and editorial assistance; manage calendar and travel plans, coordinate meetings, manage event planning
  • Arrange meetings and travel for Directors and visitors; arrange for in-house hospitality for the departments’ applicants, new hires and visitors
  • Correspond with Director’s direct reports, for example, to ensure that information is disseminated, deadlines are met
  • Assist others within the departments in clerical, accounting, and research duties as directed
  • Work with minimal supervision to plan, prioritize, and organize a diversified workload
  • Compile data and other information; create attractive and effective reports; prepare, fact-check, edit presentations, correspondence, memos, charts, tables, graphs, business plans, slide shows, etc in Word, Excel, and PowerPoint
  • Prepare and audit Director’s expense reports, credit card statements, check requests; assist with timesheet accounting and administration; liaise on behalf of the Marketing divisions with human resources, finance, IT, and other departments
  • Process department invoices, investigate invoice discrepancies as necessary
  • Compile and write up market, competitive, and other research projects as assigned
  • When requested, discretely assemble confidential and sensitive information
  • Other duties and projects as assigned

Qualifications & Education

Any combination equivalent to, but not limited to, the following:

  • BA/BS degree
  • One year experience with administrative support at an executive level preferred
  • Advanced knowledge of MS Office software products (Word, Excel, PowerPoint, Outlook) required
  • Ability to learn to use software and other information systems tools as assigned
  • Excellent written and verbal business communication skills, including strong grammar and proofreading skills
  • Ability to learn, understand, and carry out departmental operations and procedures
  • Capability to relate to and interact with individuals at all levels



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