Editorial Assistant Journals

US-CA-Thousand Oaks
1 month ago
Req #
# Positions
Editorial (US) - Editorial Journals



This position provides support for editor(s) in the HSS Journals Editorial team. This position also has specific responsibilities related to journals on Editor’s lists and as well as specific social media responsibilities. Successful performance may equip the EA for promotion within the department.

Essential Job Functions & Responsibilities

This includes, but is not limited to, the following:


Provide Administrative support to Editorial Team

  • Through the financial expense reporting tool, complete expense reports in a timely manner.
  • Process check requests for signature and payment.
  • As directed, set up and prepare for external journal editor visits (travel arrangements, bio creation, agenda, reimbursement and expenses).
  • Update SPIN and Confluence as required (ed board, process and other journal changes)
  • Communicate to journal editor and society contacts when an Editor is out of the office.
  • Responding to miscellaneous inquires related to journals, as directed by an Editor or management
  • Handle special projects as assigned by Editor or management.
  • Monitoring websites for content changes and updates

Support Editor with research projects and reporting

  • Process monthly, quarterly, and annual publishers reports, which includes gathering information from other departments, compiling data from internal systems, and draft final report.
  • Create updated impact factor packets for all ranked titles when IF are released.
  • Generate citation analysis reports, as requested.
  • Create custom detailed statistical reports on journal performance, as assigned. These may include: financials, citation, usage, and submission or circulation data. 

Support SAGE HSS’s technology projects and social media channels

  • Manage any applicable new discipline channels that relate to Editor’s list of journals.
  • Work with marketing to provide regular content updates (posts) to relevant channels.
  • Track response and article usage.
  • Set up and record podcasts as directed.
  • Monitor and Update requests for Journal Homepage changes, including Carousel slides and images
  • Monitor a list of title websites for ongoing issues

 Provide general support for Management as needed

  • Run and maintain reports as requested by management.
  • Aid in the implementation of website and system changes
  • Handle special projects as assigned by management.

 Assist in management of small journals when needed


This position may be required to perform journal management responsibilities temporarily or with close oversight from an Editor. These responsibilities may include the following:

  • Regular calls to discuss journal health, such as Atypon, OA, production, social media, submissions, podcasts, etc.
  • Act as primary point person for an Editor or SAGE staff regarding these journals.
  • Respond to miscellaneous inquires and ad hoc questions.
  • Arrange editorial board conference calls to present publisher’s report.
  • Act as an Editor’s point of contact for podcasts, ed board updates, website changes, check requests, ed choice collections, and article usage inquiries.
  • Assist with open access projects such as request editors to cascade articles into SAGE open products.
  • Work with editors in SAGE Track and help to answer author questions
  • Communicate website changes and enhancements to journal editor.

Qualifications & Education

Qualifications & Education:

Any combination equivalent to, but not limited to, the following:

  •  Bachelor’s degree from an accredited university required
  • At least one year general office experience preferred.
  • Demonstrated excellent English verbal and written business communication skills required.
  • Computer skills, including working knowledge of Microsoft Word, Excel, and PowerPoint required
  • Familiarity with contact management software preferred.
  • Organizational skills and attention to detail required.
  • Demonstrated ability to follow directions, learn, and understand departmental procedures required.


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