• Accounts Payable Supervisor

    Location US-CA-Thousand Oaks
    Posted Date 1 month ago(3/16/2018 7:04 PM)
    Req #
    # Positions
    Experience (Years)
    Accounting/Finance (US) - Accounts Payable
  • Overview

    The A/P Supervisor will  provide strong oversight of the payment end of the Procure-to-Pay process and all trade vendor-related accounting matters. The AP Supervisor also provides timely and accurate audit support, and assists the needs of business owners with data for analysis and improved financial understanding, all within a highly collaborative environment. The AP Supervisor supplies guidance to developing staff to ensure the ongoing effectiveness of the function. The position will diligently maintain strong internal controls and will recommend and implement process improvements where needed to improve controls and efficiencies.



    Essential Job Functions & Responsibilities

    • Manage trade vendor invoice processing and weekly payment runs (ACH, checks, wires) for the U.S. operations ensuring the proper validation of invoice amounts, quantities and prices to properly-approved purchased orders
    • Ensure that spending authorizations are made in accordance with the published Table of Limits
    • Provide thorough review of the weekly cash requirements report
    • Ensure first-time quality and timely delivery of vendor payments, complying with Service Level Agreements by maintaining strong partnership with internal customers
    • Facilitate a strong end-to-end closing process for cost of sales and operating/overhead expenses by providing timely closing of subsidiary systems and ledgers, and supporting an effective accruals process through accurate reporting of open purchase orders
    • Ensure that the vendor master file is accurately maintained and routinely cleansed for obsolete and duplicate vendor data
    • Support the completeness and governance of the vendor file through solicitation for required tax documentation (W-9, W-8, etc.)
    • Support the yearend and interim financial audit process through providing high quality data and documentation, and effective coordination with colleagues and other dependencies
    • Promote accountability to the accounts payable team members through on-going guidance to staff, removing obstacles to ensure that staff have the tools needed to perform tasks effectively
    • Promote a discipline of continuous process improvement to seek opportunities for increased effectiveness and efficiency
    • Coordinate with overseas Global Services support to ensure quality of assigned activities.
    • Provide required support to other Accounting disciplines, including General Accounting, Operations Accounting, Royalty Payments Processing, Payroll, and Credit, Claims & Collections
    • Provide required support to other Finance disciplines, including Financial Planning & Analysis, Tax, and Financial Systems
    • Provide ad hoc support to the VP-Controller and SVP-CFO as needed

    Qualifications & Education

    • Associate’s degree in Accounting or Finance
    • 5 or more years in Accounting or Finance positions in a transaction-processing environment
    • Prior staff management responsibilities 2 years experience at least 
    • Experience in supporting cross-functional stakeholders, either through routine responsibilities or project work
    • Experience with supporting multi-site operations
    • Ability to work independently and achieve high quality output and accuracy
    • Ability to work in a fast-paced, deadline-conscious environment with rapidly changing priorities
    • Experience with advanced accounting software (Epicor a plus) and able to perform complex tasks such as data uploads
    • Proficient in Microsoft Office applications including Excel, Word, Power Point and Outlook
    • Comfortable and agile with learning new systems and processes


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