Editorial Assistant (EA), Open Access

Location US-CA-Thousand Oaks
Posted Date 1 month ago(2/7/2018 6:32 PM)
Req #
# Positions
Editorial (US) - Editorial Journals


This position provides administrative support for at least three Publishing Editors and the Director in the US Open Access (OA) team. Successful performance may equip the EA for promotion within the department.


Please note that this position does NOT involve writing or editing of our content as it primarily supports the business aspects of journal publishing.


Why should you work for the SAGE’S Open Access team?

SAGE is a leading independent academic publisher, and OA is one of the fastest growing areas within the company, with a particular focus on creativity and innovation.


What we are looking for in a candidate?

We are looking for a candidate who is eager to learn about publishing, has an interest in science, is able to quickly pick up new information as well as prioritize and multi-task effectively.

Essential Job Functions & Responsibilities

This includes, but is not limited to, the following:

  • Provide support to at least 4 SAGE US Publishing Editors in managing the day-to-day running of select OA journals.
  • Communicate with authors, editors, editorial board, and reviewers, including assisting with journal management within the peer review system.
  • Complete various reports and recurring updates to OA journals, including tracking and reporting
  • Update internal databases as required (descriptions for newly launched special collections, editorial board and other journal changes).
  • Ad hoc projects as needed and assist other SAGE staff who work on the journals.
  • Help maintain the journal’s websites and social media channels (Twitter, Facebook, LinkedIn).
  • Liaise with colleagues in other SAGE departments (e.g. Marketing, Production, Finance, and Legal) as needed for specific journals.
  • Assist with creating guides and instructions e.g., for Guest Editors of Special Collections.
  • Gather data, create agendas for and maintain and distribute call/meeting minutes, as requested.
  • Assist Publishing Editors with compiling annual publishers reports for society titles, which includes gathering information from other departments, compiling data, and draft final report.
  • Create updated impact factor packets for all ranked titles when Impact Factors are released.

Qualifications & Education


  • Bachelor’s degree from an accredited university.
  • Demonstrated excellent English verbal and written business communication skills.
  • Proficiency with Microsoft Word, Excel, and Power Point.
  • Organizational skills, problem-solving, and analytical skills.
  • Strong attention to detail.
  • Demonstrated ability to follow directions, learn, and understand departmental procedures required.
  • Ability to effectively manage time to meet deadlines and work professionally under pressure
  • Ability to learn new software.
  • Ability to work effectively in a team or independentely, with minimal supervision.
  • Ability to complete and follow through on priorities.
  • Ability to plan and manage multiple projects and effectively multi-task.



  • A minimum of one year of general office experience.
  • Familiarity with HTML.


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