Editorial Assistant, Open Access Journals

US-CA-Thousand Oaks | US-CA-Thousand Oaks
2 weeks ago(1/5/2018 7:10 PM)
Req #
# Positions
Editorial (US) - Editorial Journals



This position provides administrative support for at least five Managing Editors in the US Open Access (OA) team. Successful performance may equip the Editorial Assistant (EA) for promotion within the department.


Please note that this position does NOT involve writing or editing of our content as it primarily supports the business aspects of journal publishing.


Why should you work for SAGE’S Open Access team?

SAGE is a leading independent academic publisher, and OA is one of the fastest growing areas within the company, with a particular focus on creativity and innovation.


What we are looking for in a candidate?

We are looking for a candidate who is eager to learn about publishing, has an interest in science, is able to quickly pick up new information as well as prioritize and multi-task effectively.





Essential Job Functions & Responsibilities



  1. Provide support to at least five SAGE US Managing Editors in managing the day-to-day running of select OA journals and journal-related platforms.
  2. Communicate with authors, editors, editorial board, and reviewers, including assisting with journal management within the peer review system.
  3. Complete various reports and recurring updates to OA journals, including tracking and reporting
  4. Update internal databases as required (descriptions for newly launched special collections, editorial board and other journal changes).
  5. Ad hoc projects as needed and assist other SAGE staff who work on the journals.
  6. Help maintain the journal’s websites and social media channels (Twitter, Facebook, LinkedIn).
  7. Liaise with colleagues in other SAGE departments (e.g. Marketing, Production, Finance, and Legal) as needed for specific journals.
  8. Assist Managing Editors in compiling competitive analysis and status reports for journals
  9. Work closely with Peer Review Assistants in India to facilitate the timely processing of manuscripts through the peer review process.
  10. Process monthly status reports for selected titles.



Qualifications & Education






  • Bachelor’s degree from an accredited university.
  • Demonstrated excellent English verbal and written business communication skills.
  • Proficiency with Microsoft Word, Excel, and Power Point.
  • Organizational skills, problem-solving, and analytical skills.
  • Strong attention to detail.
  • Demonstrated ability to follow directions, learn, and understand departmental procedures required.
  • Ability to effectively manage time to meet deadlines and work professionally under pressure
  • Ability to learn new software.
  • Ability to work effectively in a team or independentely, with minimal supervision.
  • Ability to complete and follow through on priorities.
  • Ability to plan and manage multiple projects and effectively multi-task.



  • Science or analytical background/experience, such as a scientific qualification or degree.
  • A minimum of one year of general office experience.
  • Familiarity with ScholarOne Manuscripts and HTML.
  • Familiarity with social media (e.g., Twitter, LinkedIn).


Physical Demands

Any combination equivalent to, but not limited to, the following:

  • Ability to ignore ambient noise, carry on conversations with authors, editors, and others in a high-activity, noisy environment.
  • Carrying, standing, driving, pulling, pushing, lifting (up to 20 pounds), climbing, twisting, reaching.
  • Hearing and speaking.
  • Sustained concentration using a computer screen.
  • Sustained concentration in reading.
  • Public speaking to individuals and groups.
  • Extended reading under fluorescent lights.


Please include a 1-2 page resume/CV and a cover letter stating your interest and suitability for this position






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