Administrative Assistant

US-East Coast | US-DC-Washington, D.C.
2 weeks ago(1/4/2018 1:05 AM)
Req #
# Positions
Editorial (US) - College Acquisitions


SAGE Publishing is seeking an Administrative Assistant in our Washington, DC office. Millions of people around the world turn to SAGE's journals, books and electronic products to inform their studies. With offices spanning six continents, SAGE aims to be the world's leading independent academic and professional publisher by disseminating the finest scholarship on a global scale. Join the team of talented and motivated professionals who are champions of engaged scholarship and creators of innovative and award-winning products.


The Administrative Assistant supports the Executive Directors and provides select support services for others as assigned by the Executive Directors.

Essential Job Functions & Responsibilities

The job functions include, but are not limited to, the following:


  • Provide administrative and confidential support for the Executive Directors, including general administration, project management, and editorial assistance; manage calendars and travel plans, coordinate meetings, manage event planning
  • Arrange meetings and travel for Executive Directors and visitors; arrange for in-house hospitality for the department’s applicants, new hires and visitors
  • Correspond with Executive Directors’ direct reports, for example, to ensure that information is disseminated, deadlines are met
  • Assist others within the departments in clerical, accounting, and research duties as directed
  • Work with minimal supervision to plan, prioritize, and organize a diversified workload
  • Compile data and other information; create attractive and effective reports; prepare, fact-check, edit presentations, correspondence, memos, charts, tables, graphs, business plans, slide shows, etc in Word, Excel, and PowerPoint
  • Prepare and audit Executive Directors’ expense reports, credit card statements, check requests; assist with timesheet accounting and administration; liaise on behalf of the College Editorial and Library Editorial teams with human resources, finance, IT, and other departments
  • Process department invoices, investigate invoice discrepancies as necessary
  • Compile and write up market, competitive, and other research projects as assigned
  • When requested, discretely assemble confidential and sensitive information
  • Other duties and projects as assigned

Qualifications & Education

Any combination equivalent to, but not limited to, the following:


  • BA/BS degree
  • 2-3 years experience with administrative support at an executive level preferred
  • Advanced knowledge of MS Office software products (Word, Excel, PowerPoint, Outlook) required
  • Ability to learn to use software and other information systems tools as assigned
  • Excellent written and verbal business communication skills, including strong grammar and proofreading skills
  • Ability to learn, understand, and carry out departmental operations and procedures
  • Capability to relate to and interact with individuals at all levels


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