Editorial Assistant- Acquisitions

Location US-CA-Thousand Oaks
Posted Date 3 weeks ago(2/23/2018 3:26 PM)
Req #
# Positions
Editorial (US) - Editorial Journals


Provide administrative support for acquisition editors and Director of STM journals, to include support of acquisition, prospecting, and journal management activities.

Essential Job Functions & Responsibilities

Provide Administrative support to Acquisition Editor(s)

This position provides administrative support for acquisition editors in the STM journals editorial team and the Director of STM Journals, as needed.


Successful performance may equip the EA for promotion within the department.


This includes, but is not limited to, the following:

  • Assist in preparation of proposals
  • Assist in researching prospects
  • Enter and update data in prospecting system, Sugar CRM and run reports as needed
  • Process T&E reports through the AMEX tool in a timely manner
  • As directed, set up and prepare for external journal editor visits (travel arrangements, bio creation, agenda, reimbursement and expenses).
  • Update SPIN as required (ed board and other journal changes)
  • Respond to miscellaneous inquiries
  • Support journal management responsibilities handled by the acquisition editors, as needed, to include preparation of publisher reports and miscellaneous administration duties.
  • Maintain and distribute meeting minutes, as requested.
  • Responding to miscellaneous inquires related to journals on editor’s list, as directed by Publishing Editor or management
  • Handle special projects as assigned by Acquisition editors
  • Assist when SAGE is hosting office visitors, as requested.


Provide general support for Director as needed


  • Oversee and coordinate department wide initiatives or events such as contests, retreats, strategy meetings, etc.
  • Assist with travel arrangements as needed
  • Process T&E reports through the AMEX tool in a timely manner
  • Assist in helping to prepare reports for the GJC
  • Miscellaneous support as needed

Qualifications & Education

  • Bachelor’s degree from an accredited university required, except in cases where candidate has strong related experience
  • At least one year general office experience preferred.
  • Demonstrated excellent English verbal and written business communication skills required.
  • Computer skills, including working knowledge of Microsoft Word, Excel, and PowerPoint required
  • Excellent organizational skills and attention to detail required.
  • Demonstrated ability to follow directions, learn, and understand departmental procedures required.


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