• Administrative Support, Temporary - Sales

    Location US-CA-Thousand Oaks
    Posted Date 2 weeks ago(5/7/2018 5:18 PM)
    Req #
    # Positions
    Sales (US) - National Accounts
  • Overview

    The Administrative Support Temporary will primarily provide administrative support to the Executive Assistant with various tasks related to preparation for the annual Sales Meeting in January. In addition, other tasks may include assisting Commercial Sales with filing journals, preparing tear sheets for invoicing, and collating invoices.  Duties will be assigned as needs arise based on priority and urgency. This will include a variety of administrative tasks specific to the group such as data entry, spreadsheet tracking, conducting research utilizing various websites to gather information, and compiling information. Work schedule is very flexible, 10-15 hours per week. 

    Essential Job Functions & Responsibilities

    • Compile and maintain the Master Rooming List in Excel for the Sales Meeting
    • Communicate regularly with the various assistants regarding the Master Rooming List to ensure that the list is updated and accurate
    • Attend meetings and assist with minutes
    • Assist with other tasks related to the Sales Meeting such as ordering badges, collecting information from attendees, updating the meeting room set up / audio visual needs, creating seating chart for Awards Dinner, etc.
    • Ability to interact with coworkers both inside and outside of Sales
    • Copy, scan, file, collate, and assist with other clerical duties
    • Conduct research, gather information
    • Other projects as assigned

    Qualifications & Education

    • Bachelor’s Degree in progress (at least 1 year)
    • Strong understanding of Microsoft Word and Excel
    • Quick learner, accurate data entry, strong work ethic
    • Able to communicate clearly and understand complex directions
    • Ability to work well with all types of people; team player
    • Able to work 10 – 15 hours per week


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