• Editorial Assistant, Temporary

    Location US-Thousand Oaks, CA, or Washington, DC
    Posted Date 3 months ago(6/5/2018 3:59 PM)
    Req #
    # Positions
    Editorial (US) - College Acquisitions
  • Overview

    This temporary position is designed to assist College Editorial with book transmittals and other essential administrative editorial functions. This temporary position will be for 8-10 weeks and may be extended due to business reasons.

    Essential Job Functions & Responsibilities


    The job functions include, but are not limited to, the following:


    • Transmit  manuscripts to production:   Review and prepare book manuscripts for production.  Utilize editorial assistant best practices and transmittal checklist; work with editorial assistant and author(s) to obtain any missing manuscript elements; complete book information and cast-off documents, assess completeness and suitability of art (figures, photographs, tables, infographics, etc.); review and correct manuscript call-outs; consult with acquisitions editor, production staff, art staff, and/or manufacturing staff as needed; review and/or complete photo and permissions logs; enter TOCs and other pertinent data into SMART database; prepare other documentation as directed.
    • Support authors and editors:  Communicate as needed with authors, editors, customers, and SAGE staff. Assist the acquisitions editor in supporting authors and editors by offering timely, thorough, and professional guidance and communication in the interest of complete transmittals.
    • Photo research: Work with authors and editors to create and complete illustration programs. Create and maintain accurate photo logs according to templates. Find photographs and secure permissions.  Order and download photos from designated vendors. Track photo fees and assist in controlling photo costs. 
    •  Obtain reviews of proposals and manuscripts:  Qualify and select appropriate reviewers; prepare review questions; contact reviewers, establishing a reviewing schedule and honorarium;  follow up on reviewers to ensure timely delivery of the reviews; keep acquisitions editor informed of progress on the reviews especially any delays; maintain master file of reviews.
    • Market research: Research courses, adoptions, curricula using the internet. Collect reviewer emails. Send out surveys and compile and analyze results as directed by acquisitions editor. Track reviews, payments, and book credits.
    • Arrange payments: Prepare check requests and/or book shipments to pay authors, editors, consulting editors, reviewers, and others as appropriate.
    • Track all projects:  Use shared system to track progress on varous projects, clearly communicating work completed.  Enter data into spreadsheets and databases accurately and on time.
    • Maintain orderly electronic and paper files.


    Qualifications & Education

    2-3 years administrative experience.

    Excellent verbal and written communication skills.

    Familiarity with Microsoft products including Outlook, Word, Excel.

    Familiarity with Adobe Acrobat.

    Excellent organizational skills.




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