This person may be assigned to the Corwin, SAGE, or SAGE Reference product group as needed and will manage projects and products that range from text-only products to the most complex, pedagogically rich, design-heavy products.
Essential Job Functions & Responsibilities
Think creatively with an eye on innovation and be open to change as our business changes.
Solve problems proactively before they can affect the production schedule.
Ensure the quality and timeliness of SAGE, Corwin, and SAGE Reference products.
Work with authors, acquisitions editors, content development editors, editorial assistants, permission editors, designers, marketing staff, and freelance copy editors, typesetters, proofreaders, and indexers to produce books on time and within budget.
Manage multiple projects with competing priorities.
Communicate professionally with authors, in-house colleagues, and out-of-house vendors.
Maintain and update SMART Books so that each project’s schedule is accurate and realistic.
Help train freelance resources.
Serve as the author’s primary liaison during the production process.
Communicate to relevant managers and departments any changes in project status.
For each digital project, manage digital support tasks received from Editorial for companion websites, IEBs, and coursepacks. These tasks will include, but are not limted to, the following: quality checking companion websites, interactive eBooks, coursepacks, and assessments; creating and processing ExamView, ExamView Installer, and Blackboard files; reviewing copyediting and/or proofreading queries; and archiving digital files.
For each book project
Send introductory letter to the author, outlining the production process and schedule.
Review and prepare for copyediting assigned manuscripts and other projects transmitted to Production, accounting for or following up on all elements that are outlined in the transmittal documents.
Post for the typesetter a representative chapter and front matter with instructions for sample typeset pages.
Participate in production launches for newly assigned SAGE or Corwin projects as needed.
Arrange for a freelance copy editor to work on the project, communicate necessary instructions, provide a detailed book transmittal form with accurate word calculations, and transmit the project to copyediting.
Monitor the copy editor’s progress and resolve any issues that may arise during the copyediting process.
Review sample pages provided by the typesetter and obtain the necessary approvals from the book’s acquisitions editor; communicate changes to the typesetter.
Review the copyedited manuscript, ensuring that it meets the standards set by SAGE, Corwin, or SAGE Reference.
Provide feedback to the appropriate associate who manages the quality of work performed by the copy editor.
Prepare the copyedited manuscript for typesetting, following Books Production’s guidelines.
Post for the typesetter on the FTP site the copyedited manuscript, art files, and accompanying transmittal form.
Email the typesetter that the files have been posted and include the scheduled completion date.
Monitor the typesetter’s progress, answering questions and resolving problems that could delay delivery of page proofs.
Review typeset page proofs prior to sending them to the proofreader and author to ensure that they follow the required design and meet SAGE, Corwin, or SAGE Reference standards.
Enter the estimated final page count in SMART Books.
Update as necessary the scheduled delivery date for first-pass pages.
Assign and schedule a proofreader appropriate for the project.
Send the proofreader a PDF of first proofs, a completed book transmittal document that includes the scheduled completion dates, and any necessary instructions.
Concurrently with proofreading, send typeset pages to the author in PDF form along with a cover letter describing the author’s responsibility at this stage.
Post proofs to the book’s acquisitions editor or other parties as appropriate and notify them when corrections are due.
Review the corrections submitted by the proofreader and author, deleting those that are unnecessary or inappropriate.
Communicate to the author your decision regarding requested corrections that may not be appropriate.
Update proofreading dates in SMART Books.
Collate the proofreader’s and author’s corrections into one PDF.
Post the collated PDF and notify the typesetter via email; include the expected due date.
Assign and schedule a freelance indexer appropriate for the project; provide a book transmittal form and necessary instructions.
Send the indexer a PDF of first or second proofs along with the scheduled completion dates and any necessary instructions.
Review the index(es) provided and send to the author for review; incorporate any author corrections in the final index.
Review revised pages received from the typesetter, confirming that all requested changes have been made.
Request a page check from another production editor.
Mark further corrections in the PDF and, along with the completed index, post these for the typesetter; notify the typesetter that final corrections and index have been posted.
Update SMART Books as necessary, including final page count.
Review the final PDF to ensure that all final corrections have been made.
Post the final PDF file in the appropriate printer’s file on the FTP server and notify the appropriate parties that the book has been posted.
Qualifications & Education
Bachelor’s degree in English, social sciences, or related fields.
Excellent skills in grammar, punctuation, and style.
Computer skills, with a proficiency in Microsoft Word and Adobe Acrobat.
Book publishing experience.
Familiarity with APA and Chicago editorial styles.