SAGE

  • Customer Service Supervisor

    Location US-CA-Thousand Oaks
    Posted Date 4 months ago(6/12/2018 3:10 PM)
    Req #
    18-5151
    # Positions
    1
    Category
    Customer Service/Support (US) - Customer Service
  • Overview

    The Customer Service Supervisor is responsible for overseeing the day-to-day responsibilities of the Customer Service Representatives, managing their performance and providing backup assistance for all duties of Customer Service Representatives I, II and Sr. Customer Service Representatives. The Customer Service Supervisor must be very knowledgeable on all aspects of Customer Service Representatives responsibilities, effectively coach, and counsel representatives as needed.    

    Essential Job Functions & Responsibilities

    Coaching and Staff Management

    • Provide day-to-day management of Customer Service Representatives.
    • Manage the yearly review process for the Customer Service Representatives.
    • Conduct one on one meetings with the staff to review overall performance and to identify issues that need resolution.
    • Conduct annual salary reviews.
    • Recommend and reinforce policies and procedures regarding order processing, systems, training and other support materials.
    • Coach staffing in applying and providing optimal internal and external customer service in their first line of contact responsibility.
    • Provide adequate training and training materials for staff.
    • Prioritize, assign and monitor progress of Customer Service Representatives tasks and projects to ensure that service levels are met individually and departmentally.
    • Assist staff with daily tasks when the need arises.
    • Develop and maintain collegiate, positive and supportive team environment.

     

    General Management

    • Provide leadership to the Customer Service team and develop reps according to the business need.
    • Identify issues between Customer Service Representatives and internal customers and discuss solutions with appropriate stakeholders.
    • Provide recommendations for process and policy improvements to operations processes for potential local and global implementation.
    • Provide recommendations for staffing (workload, numbers of sales staff to support, other variables influencing Customer Service Representatives) with the goal to guarantee appropriate support to facilitate sales revenue targets and control departmental operating costs.
    • Deliver appropriate reporting, including but not limited to workload trending and performance reports, to management to enable successful monitoring of the business.
    • Work with the Customer Service Manager with special projects as directed.
    • Contribute to long-term plans with the Customer Service Manager to achieve department success.

    Relationship Management

    • Develop and maintain relationships with HEG Textbook Sales team, Editorial and Marketing staff, Corwin Editorial, Marketing and Sales teams, Finance, IT and operational staff to ensure ongoing agreement on workflows, responsibilities, ownership and excellence in customer service.
    • Develop relationships with other internal SAGE contacts to secure efficient business processes.

    ADDITIONAL RESPONSIBILITIES

     

    • Works with Marketing, Editorial and Sales departments to achieve the desired goals of the department, customer and SAGE.
    • Act on behalf of the Customer Service Manager during his/her absence.
    • Other duties as assigned by the Customer Service Manager and as business needs dictate.

    Qualifications & Education

    • Bachelor’s degree or equivalent work experience required.
    • 2-3 years management/communication experience in sales or operations environment required.
    • Publishing experience preferred.
    • Proven demonstrated leadership skills.
    • Experience with people development and conflict management.
    • Demonstrated high level of analytical skills.
    • Excellent customer service, communication and administration skills.
    • Excellent organization and time management.

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