• Executive Assistant

    Location US-DC-Washington, D.C.
    Posted Date 2 months ago(6/25/2018 5:48 PM)
    Req #
    # Positions
    Administrative/Clerical (US) - Administrative
  • Overview

    The Executive Assistant supports the Vice President of College Editorial with a team of 50+ editors, editorial assistants, and interns in providing administrative duties, project management, event planning, and the creation and dissemination of key editorial reports. Wil also provide select support services for others as assigned by the VP.

    Essential Job Functions & Responsibilities

    The job functions include, but are not limited to, the following:

    •  Provide administrative and confidential support for the Vice President, including general administration, project management, and editorial assistance; manage calendar and travel plans, coordinate meetings, manage event planning

    • Arrange meetings and travel for Vice President and visitors; arrange for in-house hospitality for the departments’ applicants, new hires and visitors
    • Correspond with Vice President direct reports, for example, to ensure that information is disseminated, deadlines are met
    • Assist others within the department in clerical, accounting, and research duties as directed
    • Work with minimal supervision to plan, prioritize, and organize a diversified workload
    • Compile data and other information; create attractive and effective reports; prepare, fact-check, edit presentations, correspondence, memos, charts, tables, graphs, business plans, slide shows, etc in Word, Excel, and PowerPoint
    • Prepare and audit Vice President’s expense reports, credit card statements, check requests; assist with timesheet accounting and administration; liaise on behalf of the College Editorial with human resources, finance, IT, and other departments
    • Process department invoices, investigate invoice discrepancies as necessary
    • Compile and write up market, competitive, and other research projects as assigned
    • When requested, discretely assemble confidential and sensitive information
    • Other duties and projects as assigned

    Qualifications & Education

    Any combination equivalent to, but not limited to, the following:


    • BA/BS degree
    • Two to three years’ experience with administrative support at an executive level preferred
    • Advanced knowledge of MS Office software products (Word, Excel, PowerPoint, Outlook) required
    • Ability to learn to use software and other information systems tools as assigned
    • Excellent written and verbal business communication skills, including strong grammar and proofreading skills
    • Ability to learn, understand, and carry out departmental operations and procedures
    • Capability to relate to and interact with individuals at all levels


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