• Associate Publishing Editor

    Location US-CA-Thousand Oaks
    Posted Date 1 month ago(10/30/2018 8:05 PM)
    Req #
    # Positions
    Editorial (US) - Editorial Journals
  • Overview

    This position is responsible for the financial and editorial management of society journals in a select discipline or disciplines. Responsibilities also include development and negotiation of agreements for ancillary products related to existing publications. The Associate Publishing Editor position is expected to manage a workload of approximately 10-15 titles, but quantity may vary.

    Essential Job Functions & Responsibilities

    Financial Management

    • Monitor the performance of journals in the assigned portfolio, by reviewing subscription, commercial sales and profit-and-loss statements regularly to ensure revenues are maximized and controllable costs are at acceptable levels. Report on the status of this activity in monthly reports to manager.
    • Develop an annual strategic plan for each journal in the portfolio, as requested by manager, that outlines specific actions designed to increase goals of publication or, in cases where journal OP is unacceptable, develop an improvement plan.


    Editorial Management

    • Understand and work to include each journal in MEDLINE and Journal Citation Reports based on each journal’s potential via frequent communication with the journal editor and/or society publications manager regarding editorial practices. This activity will include manuscript submission, peer review process, revision and resubmission policies, and optimal editorial board function.
    • Work closely both with SAGE Marketing and the journal editor to increase article usage and citations. This will include acting as the liason between marketing and the editor, when necessary, helping to explain how our campaigns may help drive usage and citations, and also encouraging the editor to make some changes, editorially, to help increase citations.
    • Prepare internal and external reports as required. These reports primarily include publisher reports to societies and editors, varying in frequency from monthly to annual. But this could also include ad hoc reports as necessary on the journals the Associate Pub Editor manages.
    • Host annual editorial board meetings for each journal in portfolio unless you are limited by budget.
    • Rotate journal editors as needed and oversee contract renewals. This means not automatically renewing editors but instead, reviewing specific journal metrics to gauge how well an editor is doing and then make a decision regarding whether we renew the editor.
    • Maximize the number of titles indexed in JCR and/or other relevant A&I services such as MEDLINE.


    Relationship Management

    • Manage external relationships proactively with journal editors, society contacts, and others as appropriate.
    • Maintain external relationships with sales reps, ed board members, authors and potential authors, and customers.
    • Manage internal relationships with colleagues that influence journal performance. Departments include marketing, sales, production, circulation, art, commercial sales, customer service, IT and finance.


    Contract Renewal and Management

    • Renew all society contracts SAGE wishes to renew for assigned journals early or before expiration of contract.
    • Work with SAGE’s contracts department to ensure that all  society contracts are current.
    • Issue contract amendments as required.
    • Ensure that all contracts are signed and returned in a timely fashion, preferably within 4 weeks of submission to society or editor. 


    Open Access (OA)

    • Maximize the number of assigned journals that cascade articles into a SAGE open access product or SAGE PATH.
    • Develop plans to convert traditional journals to Open Access or launch OA spin-off journals.
    • Stay abreast with OA trends and developments and SAGE’s position and activities, which could include listening to webinars on the topic, reading various reports such as Outsell reports, and listening to colleagues who report on SAGE’s OA activities.


    List and discipline expertise

    • Develop a comprehensive understanding of each journal on list, which includes understanding the business model, finances, audience, etc. The expectation is that this position be familiar with the paper flow of each journal on his/her list, the current circulation, the overall financial health, and have an understanding of the general objectives for each publication. Develop an expertise in core discipline(s) which includes understanding trends in the discipline, competitors, related societies, etc. This can be done by maintaining a competitive analysis spreadsheet showing competitive journals, their prices, audiences, affiliated societies, etc.


    General Office Management

    • Monitor T&E expenses and other controllable operational costs.
    • Prepare a monthly report of activity and status of each journal for direct manager.
    • Maintain accurate files and logs for each journal.

      Administrative Support for publications

    • Pull data for pub reports; draft and review final report before distributing.
    • Take accurate minutes on calls with editors and societies.
    • Process T&E reports for self through online expense reporting tool.
    • Handle podcasts and other social media responsibilities.
    • Prepare updated Impact Factor packets once per year.
    • Run various reports such as the citation analysis, which would be done on an ad hoc basis (no more than 1X/year) for select journals on your list.
    • Respond to miscellaneous inquires in a timely manner.

    Qualifications & Education

    Any combination equivalent to, but not limited to, the following:


    • Bachelor’s degree from an accredited university required.
    • Two years of general office experience required.
    • One year of publishing experience required, preferably with an academic or scientific journal publisher.
    • Working knowledge of the journal publication process.
    • Computer skills, including Word, Excel & PowerPoint required.
    • Excellent organizational skills required
    • Excellent relationship management skills required
    • Effective or in development public speaking skills required
    • Previous experience as editorial assistant, managing editor, production editor or related positions preferred. 



    • Effective oral and written communication skills.
    • Ability to reason and problem solve.
    • Ability to negotiate effectively.
    • Ability to plan and manage multiple projects and effectively multi-task.
    • Ability to manage and motivate external professional relationships and internal staff.
    • Ability to effectively manage time to meet deadlines and work professionally under pressure.
    • Ability to effectively monitor financial statements, analyze costs and perform financial reporting.
    • Ability to foresee trends, situations, or challenges and address appropriately.
    • Ability to maintain confidentiality and work with diplomacy.
    • Ability to work with constant interruptions.
    • Proficient analytical and mathematical skills.
    • Ability to effectively make presentations to internal/external groups.
    • Frequent overnight out-of-town travel (as much as 25% of working time).




    Any combination equivalent to, but not limited to, the following:

    • Ability to ignore ambient noise, carry on conversations with authors and others in a high-activity, noisy environment.
    • Carrying, standing, driving, pulling, pushing, lifting (up to 20 pounds), climbing, twisting, reaching.
    • Hearing and speaking.
    • Sustained concentration using a computer screen.
    • Sustained concentration in reading.
    • Public speaking to individuals and groups.
    • Extended reading under fluorescent lights.
    • Setting up sales booths at conferences.



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