• Editorial Assistant, College Acquisitons

    Location US-CA-Thousand Oaks | US-CA-Thousand Oaks
    Posted Date 3 weeks ago(3 weeks ago)
    Req #
    # Positions
    Editorial (US) - College Acquisitions
  • Overview

    Become part of a dynamic, fast-paced team that acquires, develops, and supports titles in the fascinating field of business and management. The Editorial Assistant plays a pivotal role providing administrative support for the Business and Management Editorial Acquisitions Team. 


    This position is based in our Thousand Oaks, California office (remote work not permitted for this role). 

    Essential Job Functions & Responsibilities

    The job functions include, but are not limited to, the following:


    Interact with professionalism and maturity:

    • Within the model of SAGE's vision statement, interact with professionalism and maturity with authors, potential authors, reviewers, customers, and in-house staff in all departments

    Track all projects:

    • Work with Aqcuisitions Editor to track the status of all titles under development and in production to help ensure that key milestones are met
    • Enter data into spreadsheets and databases accurately and on time

    Obtain reviews of proposals and manuscripts:

    • Qualify and select appropriate reviewers
    • Prepare review questionnaires
    • Contact reviewers, describing the scope of the review and establishing a reviewing schedule and payment amount
    • Ensure timely delivery of the reviews
    • Maintain master file of reviews

    Prepare contracts for circulation to authors, freelancers, and others:

    • Accurately prepare contracts including all of the terms and agreements for new projects and key revisions
    • Distribute approved contracts to new authors and ensure that all materials route efficiently among multiple author teams and are received by key deadlines

    Transmit manuscripts into production:

    • Assess the completeness of the manuscript according to the revision or development plan and work with author(s) to obtain any missing elements
    • Assess suitability of art (figures, photographs, charts, etc.), consulting with Acquisitions Editor, Production staff, Art staff, and/or Manufacturing staff as needed
    • Prepare manuscript for Production
    • Enter data into systems database and prepare other appropriate forms as needed

    Coordinate permissions process for all titles to be transmitted to production:

    • Work with authors to assess manuscript for third-party material, determine copyright holder, and pursue permissons to reuse third-party material
    • Training authors in the SAGE permissions process and provide guideance on this throughout development
    • Work with authors to develop illustration programs, finding photographs and securing permissions

    Conduct project-specific market research:

    • Research courses, adoptions, and curricula. Capturing new market trends and data
    • Send out surveys and compile and analyze results as directed by Acquisitions Editor
    • Prepare competitive analyses and other research projects
    • Under the direction of the Acquisitions Editor, work collaboratively with other departments on new procedures and systems

    Assist with Digital Resource development:

    • Under the guidance of the Content Development Editor and/or Acquisitions Editor, assist with the coordination of phases of basic Digital Resource creation

    Demonstrate leadership with the team and the department

    • Train new Editorial Assistants and Interns as needed in key areas such as permissions, contract, transmittals, and other basic tasks
    • Specialize in a department liaison/expert role such as contracts, permissions, SMART, etc.
    • Oversee interns and freelancers on a project-specific basis, ensuring timely completion of projects

    Complete basic office functions

    • Maintain orderly electronic and paper files
    • Sort, prioritize, and respond in a timely manner to incoming emails and phone calls
    • Prepare check requests and/or book shipments to pay authors, editors, consulting editors, freelancers, reviewers, and others as appropriate
    • Work with colleagues in Production, Marketing, Sales, Finance, and Legal, and other departments as needed
    • Perform daily work with moderate supervision from manager


    The additional responsibilities include, but are not limited to, the following:


    • Plan special events
    • Make travel arrangements
    • Attend in-house meetings as directed by Acquisitions Editor
    • Travel to local conferences as directed by Acquisitions Editor
    • Attend local campus visits as directed by Acquisitions Editor

    Qualifications & Education

     Include, but not limited to, the following:


    • Bachelor’s degree required
    • One to two years of office experience preferred
    • Proficient in Word, Excel, PowerPoint, and Outlook


    Include, but not limited to, the following:

    • Excellent organizational and research skills
    • Ability to meet deadlines and work professionally under pressure
    • Strong attention to detail
    • Excellent oral and written communication skills
    • Ability to work independently with moderate supervision
    • Strong interpersonal skills
    • Demonstrate maturity and professionalism in working with in house staff and external authors and customers to handle situations within the model of SAGE’s vision statement
    • Ability to maintain confidentiality and work with diplomacy
    • Strong decision-making and reasoning/problem-solving ability
    • Ability to multitask and work with constant interruptions


     Include, but not limited to, the following:

    • Ability to ignore ambient noise, carry on conversations with authors and others in a high activity, noisy environment
    • Carrying, standing, pulling, pushing, lifting (up to 20 pounds), twisting, reaching
    • Hearing, listening, and speaking
    • Operation of computers, fax machine, copier
    • Sustained concentration using a computer screen
    • Extended reading under florescent lights


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