• Contracts Administrator

    Location US-CA-Thousand Oaks
    Posted Date 1 week ago(8/9/2019 7:30 PM)
    Req #
    # Positions
    Experience (Years)
    Legal (US) - Contract Administration
  • Overview

    The Contracts Administrator is primarily responsible for providing contract support for SAGE’s U.S. books publishing program. Such support includes assistance with contract review and drafting; preparing basic contracts using provided templates; creating new templates and revising templates as needed; answering contract related questions and requests for assistance; and assisting with special projects upon request. The Contracts Administrator also develops and delivers contract trainings to internal teams and updates the company database(s) with contract and rights data.

    Essential Job Functions & Responsibilities

    The essential job functions include, but are not limited to, the following:


    • Reviewing and drafting contract provisions in support of the U.S. books publishing program, including but not limited to author, editor, contractor, and licensing agreements, in consultation with the Associate Director;
    • Providing guidance and advice to key internal clients on contract issues;
    • Drafting, sending, and tracking contributing author agreements for edited works, ensuring all signed agreements are received prior to publication;
    • Developing appropriate training resources and materials, and conducting training sessions for internal teams on contract concepts and processes;
    • Updating the contracts database to reflect agreement terms and rights data, author contact data, and an archive copy of contract documents;
    • Maintaining and updating department contract templates, and creating and modifying templates for new products and services as needed;
    • Maintaining and updating Books Contracts Team process documentation on company intranet to reflect current practices;
    • Cross-training with other members of the Books Contracts Team on key functions and responsibilities to assist during staff absences;
    • Serving as a department liaison with the IT department for issues impacting the contracts database, including submitting requested enhancements, attending stakeholder meetings, and preparing training and process documents; and
    • Handling other duties, special projects, and responsibilities as assigned.

    Qualifications & Education

    Qualifications and education include, but are not limited to, the following:


    • Bachelor degree required;
    • Paralegal certificate preferred;
    • A minimum of two years experience with drafting contract terms required;
    • Experience in publishing or related field preferred;
    • Experience with DocuSign and contracts databases preferred; and
    • Proficiency with computer programs, including: MS Word, Excel, Access, mail-merge functionality, database navigation and entry, internet navigation, and research.



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