Editorial Assistant, Journals

Location US-CA-Thousand Oaks | US-CA-Thousand Oaks
Posted Date 5 months ago(11/1/2019 2:57 PM)
Req #
# Positions
Editorial (US) - Editorial Journals


This position provides support for editors on the US Journals Editorial team. This position also has specific responsibilities related to journals on Editor’s lists as well as departmental project responsibilities. 


This position is based in our Thousand Oaks, California office (remote work not permitted for this role).

Essential Job Functions & Responsibilities

Provide Administrative support to Editorial Team


This includes, but is not limited to, the following:

  • Through the financial expense reporting tool, complete expense reports in a timely manner.
  • Process check requests for signature and payment.
  • As directed, set up and prepare for external journal editor visits (travel arrangements, bio creation, agenda, reimbursement and expenses).
  • Update SPIN and Confluence as required
  • Communicate to journal editor and society contacts when an Editor is out of the office.
  • Responding to miscellaneous inquires related to journals, as directed by an Editor or management.
  • Monitoring websites for content changes and updates



Support Editor with projects and reporting


This includes, but is not limited to, the following:

  • Handle special projects as assigned by Editor or management.
  • Process monthly, quarterly, and annual publishers reports, which includes gathering information from other departments, compiling data from internal systems, and draft final report.
  • Create updated impact factor packets for all ranked titles when released.
  • Generate citation analysis reports, as requested.
  • Create custom detailed statistical reports on journal performance, as assigned. These may include: financials, citation, usage, and submission or circulation data. 


Provide general support for Editors/Management as needed

  • Run and maintain reports as requested by management.
  • Aid in the implementation of website and system changes
  • Handle special projects as assigned by management.


Assist in management of small journals when needed


This position may be required to perform journal management responsibilities temporarily or with close oversight from an Editor. These responsibilities may include the following: 

  • Regular calls to discuss journal health, such as Atypon, open access, production, social media, submissions, podcasts, etc.
  • Act as primary point person for an Editor or SAGE staff regarding these journals.
  • Respond to miscellaneous inquires and ad hoc questions.
  • Arrange editorial board conference calls to present publisher’s report.
  • Act as an Editor’s point of contact for podcasts, ed board updates, website changes, check requests, ed choice collections, and article usage inquiries.
  • Assist with open access projects such as request editors to cascade articles into SAGE open products.
  • Work with editors in SAGE Track and help to answer author questions
  • Communicate website changes and enhancements to journal editor.

Qualifications & Education

Any combination equivalent to, but not limited to, the following: 

  • Bachelor’s degree from an accredited university required
  • At least one year general office experience preferred.
  • Demonstrated excellent English verbal and written business communication skills required.
  • Computer skills, including working knowledge of Microsoft Word, Excel, and PowerPoint required
  • Familiarity with contact management software preferred.
  • Organizational skills and attention to detail required.
  • Demonstrated ability to follow directions, learn, and understand departmental procedures required.


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