Assistant Editor, Remote

Location US-United States
Posted Date 2 months ago(6/5/2022 2:56 PM)
Req #
# Positions
Editorial (US) - Editorial Journals


This position is responsible for the financial, editorial management and development of SAGE-owned journals in a select discipline or disciplines. The Assistant Editor position is expected to manage a workload of approximately 10-15 titles in Science, Technology, and Medicine, but quantity may vary, and will also provide administrative support for members of the STM Journals Editorial team. This position includes strategic project responsibility to improve our content and support our teams and shared processes.


We are looking for a candidate who is eager to learn about and grow within the academic publishing industry, and is able to quickly pick up new information, think critically and creatively, and engage meaningfully with the daily work.


This position is based remotely, with the option of working in our Thousand Oaks, California office if local.


**Please note that this position does not focus on writing or editing of our content as it primarily supports the business, technical, and administrative aspects of journal publishing.

Essential Job Functions & Responsibilities

This includes, but is not limited to, the following:


  • Gather data, create agendas for and maintain and distribute call/meeting minutes, as requested.
  • Process annual publishers reports for journal titles, which includes gathering information from other departments, compiling data, and draft final report.
  • Assist in preparation of Monthly, Quarterly, or Annual Reports to Editorial Boards, Editor-in-Chief, and Society clients.
  • At direction of Editors, manage updates to journals' websites, eg., Editorial Boards, Author Guidelines, Aims and Scope, podcast updates, etc.
  • Respond to miscellaneous inquires related to journals on Publishing Editor’s list, as directed by Publishing Editor or management.
  • Coordinate and record podcasts as directed.
  • Create updated impact factor packets for all ranked titles when new Impact Factor are released.
  • Under the direction of the Publishing Editor, generate citation analysis reports, as requested.
  • Support Abstracting & Indexing services as needed.
  • Assist editors and reviewers in the peer review system as needed.
  • Assist with travel coordination and when SAGE is hosting office visitors, as requested.


Journal Management  

  • Service editorial development and performance goals on an individual journal basis, as well as assess holistic performance of journal portfolio.
  • Manage the quotidian operations of assigned SAGE-owned science, technical, and medical journals.
  • Conduct research, reporting, tracking, and analysis of various journal performance bibliometrics, disciplines, and industry within scholarly communications writ large.
  • Understand and work to include each journal in the Journal Citation Reports, PubMed, and other major indices based on each journal’s potential via frequent communication with the journal editor and/or society publications manager regarding editorial practices. This activity will include manuscript submission, peer review process, revision and resubmission policies, and optimal editorial board function.
  • Work closely both with the journal editor to increase article usage and citations. This will include helping to explain to and direct journal editors and societies how our marketing efforts may help drive usage and citations, and also encouraging the editorial office to make some changes to help increase citations and journal profile.
  • Prepare internal and external reports as required. These reports primarily include publisher reports to societies and editors, varying in frequency from monthly to annual. This also includes various other reports, including ad hoc, Impact Factor, etc., depending on individual journal need.
  • Arrange annual editorial board meetings for journals in portfolio where required and permitted by budget and strategy factors.
  • Rotate journal editors as needed and oversee contract renewals. This means not automatically renewing editors but instead, reviewing specific journal metrics to gauge how well an editor is doing and then make a decision regarding whether we renew the editor. Maintain plans for editor succession proactively.
  • Maximize the number of titles indexed in the Journals Citation Reports and/or other relevant A&I services such as Scopus and Medline.
  • Maximize the number of cascade submissions via SAGE Path from journals on list to other participating SAGE journals. Facilitate journal participation to SAGE Path as scheduled.
  • Support retaining of submissions within SAGE family of journals.


Relationship Management

  • Manage external relationships proactively with journal editors, society contacts, and others as appropriate.
  • Maintain external relationships with sales reps, ed board members, authors and potential authors, and customers.
  • Manage global internal relationships with colleagues that influence journal performance. Departments include marketing, sales, production, circulation, art, commercial sales, customer service, IT and finance.
  • Manage internal relationships with colleagues in your division and department. Effectively problem-solve and creatively brainstorm in collaborative spaces with other team members.


Financial Management

  • Monitor the performance of journals in the assigned portfolio by reviewing finances and profit-and-loss statements regularly to ensure revenues are maximized and controllable costs are at acceptable levels.
  • Develop an annual strategic plan for each journal in the portfolio, as requested by manager, that outlines specific actions designed to increase goals of publication or, in cases where journal OP is unacceptable, develop an improvement plan.
  • Meet financial targets set on a department, division, and portfolio level, as outlined in annual strategy.


Contract Renewal and Management

  • Renew all editor contracts SAGE wishes to renew for assigned journals early or before expiration of contract notice period.
  • Work with SAGE’s contracts department to ensure that all editor contracts are current.
  • Issue contract amendments, letters of assignment, renewals, and extensions as required.
  • Ensure that all contracts are signed and returned in a timely fashion, preferably within 4 weeks of submission to editor.


Diversity, Equity, and Inclusion

  • Participate in SAGE pillar and cross-pillar efforts to improve diversity, equity, and inclusion within our business, both internally and externally.
  • Strategize with editors and society partners to improve diversity, equity, and belonging in our author, editor, and editorial board member pools externally
  • Support efforts to improve accessibility of scholarship within research domains as well as in public, policy, and practice.
  • Enforce and uphold anti oppressive conduct, principles, and content.
  • Support Research Pillar DEI streams (Application, Representation, Content, and Data) through membership engagement or project participation as needed.


Open Access (OA)

  • Stay abreast with OA trends and developments and SAGE’s position and activities, which could include listening to webinars on the topic, reading various reports such as Outsell reports, and listening to colleagues who report on SAGE’s OA activities.
  • Stay current with trends specifically in the way of transformative agreements, as well as the state of market and government policies around OA, both locally and globally.


List and Discipline Expertise

  • Develop a comprehensive understanding of each journal on list, which includes understanding the business model, finances, audience, etc. The expectation is that this position be familiar with the paper flow of each journal on his/her list, the current circulation, the overall financial health, and have an understanding of the general objectives for each publication. 
  • Develop an expertise in core discipline(s) which includes understanding industry and discipline trends, competitors, related titles, etc.
  • Develop an expertise in industry developments.
  • Potentially travel and provide support for conferences as determined in conjunction with your manager and leadership.


General Office Management

  • Monitor T&E expenses and other controllable operational costs.
  • Maintain and process expense reports and check requests per company policy and department budgeting restrictions in a timely fashion.
  • Maintain accurate files and logs for each journal.


Administrative Support for Publications

  • Pull data for pub reports; draft and review final reports before distributing.
  • Take accurate minutes on calls with editors and societies.
  • Process T&E reports through online expense reporting tool.
  • Handle podcasts and other social media responsibilities.
  • Prepare updated Impact Factor packets once per year.
  • Run various reports such as the citation analysis, which would be done on an ad hoc basis
  • Respond to miscellaneous inquires in a timely manner.
  • Support external journal editor visits and meetings as approved and needed. 
  • Update internal and external databases, websites, and resources as required.


Departmental Participation

  • Pitch and complete ad hoc special projects as needed.
  • Engaging with new, emerging, or otherwise untapped technologies to develop efficiencies and streamline existing work processes.
  • Leverage technology solutions in the Microsoft Suite and otherwise inventively and proficiently.
  • Perform ancillary work on department-wide projects and journal acquisitions.

Qualifications & Education


  • Bachelor's degree 
  • Demonstrated excellent English verbal and written communication skills.
  • Proficiency with Microsoft Outlook, Word, Excel, OneNote, Teams, and PowerPoint.
  • Exceptional organizational, problem-solving, critical thinking, and analytical skills.
  • Strong attention to detail.
  • Demonstrated ability to follow directions, learn, and understand departmental procedures required.


  • At least one year of publishing support experience preferred
  • At least two years general office experience preferred.
  • Intermediate-to-advanced Excel skills, including VBA and Macros
  • Familiarity with R or Python programming languages
  • Proficiency with HTML
  • Effective oral and written communication skills.
  • Ability to reason and problem solve.
  • Ability to negotiate effectively.
  • Ability to plan and manage multiple projects and effectively multi-task.
  • Ability to manage and motivate external professional relationships and internal staff relationships.
  • Ability to effectively manage time to meet deadlines and work professionally under pressure.
  • Ability to effectively monitor financial statements, analyze costs and perform financial reporting.
  • Ability to foresee trends, situations, or challenges and address appropriately.
  • Ability to maintain confidentiality and work with diplomacy.
  • Ability to work with interruptions.
  • Ability to learn new software.
  • Ability to work effectively in a team or independently, with minimal supervision.
  • Ability to complete and follow through on priorities.
  • Proficient analytical and mathematical skills.
  • Ability to effectively make presentations to internal/external groups, if needed.



SAGE U.S. Diversity, Equity, and Inclusion (DEI) Charter

SAGE Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want SAGE to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce. 




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