The Executive Business Partner in the Technology department is a dynamic role established to support the Senior Vice President, Technology and the Global Chief Information Officer, Associate Vice Presidents, Directors and Associate Directors, their managers, and staff. This role offers a range of administrative and business responsibilities, with opportunities to interact with the Technology Senior Management Group (SMG), business partners, other Executive Business Partners, and other external customers and clients. Candidates for this role must have wide-ranging administrative experience and a demonstrable ability to manage and prioritize numerous tasks, communicate effectively, and maintain professional relationships. 

• Support for the SMG including general administration, project coordination, research, data and reporting, partner relationship facilitation, calendar and travel plans, meeting planning, and general accounting and budget maintenance
• Serve as the administrative arm of the department, supporting key staff and processes.
• Perform special projects related to the Publishing Technologies team’s various business lines and activities as directed
• Facilitate various communications at the department, organizational, and intracompany level
• Work with moderate supervision to plan, prioritize, and coordinate a diversified workload
• Other duties may be assigned, and occasional travel is a possibility

For the Technology Senior Management Group:

• Provide sophisticated and confidential administrative support to Senior Vice President, CIO and Associate Vice Presidents, Technology
• Schedule and coordinate meetings and events for CIO, Senior Vice President and Associate Vice Presidents, including all onsite and offsite meetings, travel, conferences, and department activities
• Book travel arrangements and conference registrations for internal staff, as needed
• Update and distribute various department reports on a regular basis for use in department or other meetings
• Prepare the agenda and keep notes for department and other meetings
• Build reports, forms, spreadsheets, and operating procedures for department use
• Handle all aspects of in-house hospitality for Publishing Technologies, IT, and Publishing Technologies visitors
• Organize and prioritize large volumes of information and calls, record and distribute interoffice documents, draft written responses to mail, or reply by phone/e-mail messages
• Prepare general correspondence, memos, charts, tables, graphs, business plans, PowerPoint slide shows, etc.
• Prepare expense reports and check requests for the SMG; audit expense reports for department staff
• Process department invoices and investigate invoice discrepancies
• Provide back up support to Technology invoicing position.
• Create effective and efficient workflows to enable better processing of invoices, documents, and files in and between Publishing Technologies and the business
• Prepare and distribute relevant materials as requested
• Keep track of staff anniversary dates and other major milestone events
• Maintain the department calendar of all key events and activities (staff travel, industry and conferences and events, performance appraisals, all-staff meetings, strategic plans, budget calendar, etc.)
• Assist in new employee set-up and trainings, including creating templates and documentation for training and participating in relevant administrative training and onboarding
• Act as Project Administrator Technology projects as they arise

Additional Responsibilities:

• Provide internal and external customer service and act as the liaison between the Senior Vice President, CIO and AVPs and members of the Senior Management team
• Retain solid working knowledge of the company’s organization, policies, procedures, practices and personnel
• Strong organization skills and ability to multi-task and work with minimal supervision as well as possess a high degree of professionalism and strong ability to maintain the utmost confidentiality of confidential and sensitive material

Other matters as assigned by the SVP, CIO, AVPs or Directors in Technology

• Preferred 5+ years serving in progressively responsible positions as Executive Support for an Executive
• Advanced knowledge of MS Office software products (Word, Excel, PowerPoint) required
• Ability to learn to use commercial software and other information systems tools used in Technology
• Superior written and verbal business communication skills, including strong spelling and grammar skills
• Ability to understand, articulate, and document departmental operations and procedures
• Capable of relating to individuals at various levels of the company

Pay Transparency and Benefits Package

SAGE Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect. SAGE is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at SAGE is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations. We anticipate the minimum full-time salary range for this position to be between $76,000.00 - $85,000.00. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits.

Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

In addition to compensation, SAGE offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, SAGE offers financial support for bachelors and graduate-level degree programs as well as learning for personal interest.

SAGE offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 SAGE employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We’d love to meet you!

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want Sage to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.